Marketing Coordinator

Bid / Marketing Coordinator
Compensation: $60,000-$75,000 base salary
Employment Type: Full-Time
Benefits: Medical, Dental, Vision, Life Insurance, Paid Time Off, Retirement Plan
Position Overview
We are seeking a Bid / Marketing Coordinator to support proposal development, bid submissions, and marketing initiatives. This role is heavily focused on RFQ and RFP coordination, with secondary responsibilities supporting marketing and branding efforts. The ideal candidate is highly organized, detail-oriented, and comfortable managing multiple deadlines in a fast-paced environment.
Key Responsibilities Proposals & Bids (Primary Focus)

• Support the full lifecycle of RFQ and RFP responses from kickoff through final submission
• Review and interpret solicitation documents to identify requirements, deadlines, and compliance needs
• Draft, edit, and format proposal content including project narratives, staff bios, and firm qualifications
• Coordinate with internal teams to collect technical content, project information, and pricing inputs
• Conduct outreach to subcontractors, vendors, and partners to request information, references, and teaming confirmations
• Ensure proposals meet submission requirements, formatting standards, and brand guidelines
• Track bid opportunities through lead generation platforms and maintain an organized proposal calendar
• Maintain and update a centralized library of boilerplate content, resumes, and project descriptions

Marketing Support (Secondary Focus)

• Coordinate photography and video capture of projects for proposals and marketing materials
• Assist with the creation and updating of presentations and branded collateral
• Support social media content development and publishing in collaboration with marketing efforts

Qualifications

• Bachelor's degree in Communications, Marketing, Business, English, or a related field preferred
• Minimum of 2 years of experience in proposals, bids, marketing, or a related role
• Experience in architecture, engineering, or construction environments strongly preferred
• Strong writing, editing, and proofreading skills
• Proficiency in Microsoft Word, PowerPoint, and Excel
• Experience with Adobe Creative Suite and/or Canva is a plus
• Familiarity with public and private sector procurement processes preferred
• Highly organized with strong attention to detail and deadline management skills
• Strong communication and collaboration skills
• Self-motivated with the ability to manage multiple priorities independently