Director of Preconstruction

Full Job Description
Overview of Position:
The Director of Preconstruction plays a critical leadership role in managing and overseeing the preconstruction process for the organization. This position is responsible for leading the estimating team, ensuring accurate and competitive project bids, and maintaining strong customer relations. The Director of Preconstruction will supervise a team of Estimators, providing guidance and training on the estimating process and best practices to improve project profitability. The role requires strategic oversight of project estimates, contract specifications, and internal budgets to align with the company's financial goals and operational efficiency.
Essential Functions and Responsibilities:
Project Receiving and Assignment:

• Review daily emails for Invitations to Bid (ITBs) and accept those proposals the company plans to pursue.
• Collaborate with Estimators at the onset of each project bid to develop a strategic approach aimed at securing the award while minimizing risk.
• Reach out to current and potential customers for project leads and opportunities.
• Distribute bid invitations to estimators based on their workload and expertise.
• Track all bids using a shared calendar, ensuring timely submission and appropriate follow-up.
• Monitor Estimator progress to ensure bids are completed accurately and delivered on time.

Customer/Vendor Relations:

• Develop and maintain strong customer relationships to support ongoing business growth.
• Follow up with clients post-bid submission to obtain feedback and confirm the status of proposals.
• Prioritize customer needs to ensure they receive accurate bids and timely communication.

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• Serve as main point of contact for customers during preconstruction phase.
• Attend and participate in customer preconstruction meetings, virtually and offsite, as required to maintain relationships and secure contracts.
• Review drawings, specifications and all other construction documents and communicate issues, accuracy of information, and potential risks. Collaborate with customers, vendors, and other company departments to resolve issues during design and/or pre-bid. Evaluate potential risk factors and review with Executives.

Managing Project Data:

• Ensure all bid data is entered into the Smartsheet bid tracker and tracked by key metrics (e.g., square footage, units, project type).
• Maintain and update the Accubid database with current material pricing and assemblies.
• Regularly back up Accubid data and project files to maintain operational integrity.

Team Management:

• Provide leadership and support to Estimators, answering questions and addressing issues as they arise.
• Ensure team members adhere to estimating procedures, including job quoting and Accubid set-up, while fostering uniformity across estimators.
• Redistribute bids or step in, to complete tasks if an Estimator is absent or unable to meet deadlines.
• Guide Estimators on the development of complete and accurate proposals, emphasizing best practices for materials, methods, and project communications.
• Prepare and deliver estimates as needed.
• Review completed project bids and proposals prior to distribution to customers ensuring completeness and accuracy.
• Approve or deny vacation requests and ensure work schedules meet the company's needs.
• Monitor team attendance and work hours to ensure productivity, managing overtime when necessary to meet deadlines.
• Conduct performance reviews and provide constructive feedback, administering write- ups and conflict resolution as required.
• Continuously evaluate and improve estimating processes and procedures to enhance accuracy, efficiency, and consistency. Ensure processes and procedures are thoroughly documented and updated accordingly.

Project Handoff:

• Assist Project Managers in transferring all relevant bid and project information.
• Ensure Estimators complete and review project handoff sheets prior to transition meetings.
• Participate in project handoff meetings to ensure that all key bid details are successfully communicated to Project Managers.

Financial Performance:

• Work with Executive management to establish financial targets and objectives for the preconstruction team.
• Collaborate with Executive Management to gain a clear understanding of backlog, revenue goals, and workflow in order to effectively prioritize key projects and contracts. This will help ensure that the organization does not take on more projects than can be managed at any given time, while achieving or exceeding current revenue goals.
• Establish and monitor key metrics used in assessing the performance goals of the Preconstruction department.
• Review drawings, specifications and all other construction documents and thoroughly understand and advise on the financial impact of modifications and changes.
• Identify opportunities to increase project efficiencies and reduce overall project costs.
• Collaborate with the project teams to analyze and explain budget to actual variances on completed projects.
• Prepare monthly and quarterly reports outlining preconstruction health, key metrics, and project status to be presented to Executives and/or the Board of Directors.

Communication and Time Management:

• Maintain regular communication with the Estimating team to ensure clear understanding of project scope, changes, and deadlines.
• Participate in regular meetings with executive team to discuss goals, strategies and projections.
• Manage personal schedule and time efficiently, balancing multiple tasks and responsibilities, including routine tasks and all other duties as assigned.
• Ensure all email correspondence is answered within 24 hours, prioritizing communication based on urgency.

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• All other duties as assigned.

Qualifications:

• Minimum of 7-10 years of experience in estimating, preconstruction management, or electrical project management, with at least 4 years in a leadership or supervisory role.
• Colorado Electrical Journeyman license preferred.
• Thorough understanding of the National Electrical Code (or NEC).
• Understanding and ability to bid multifamily and commercial projects.
• Strong knowledge of estimating tools and software, particularly Accubid and Smartsheet.
• Excellent leadership, communication, and organizational skills.
• Ability to manage multiple projects and teams in a fast-paced environment.
• Strong attention to detail, with the ability to identify and resolve issues effectively.
• Ability to teach, mentor, and develop team members.

Physical Requirements:

• Ability to sit or stand for extended periods of time.
• Ability to use a computer and other office equipment for extended periods.
• Occasional site visits requiring the ability to navigate construction sites.

Compensation and Benefits:

• Competitive salary based on experience:
• Full benefits package, including health insurance, paid time off (PTO), and retirement savings plans.

Working Hours:

• 40+ hours per week (additional hours may be required based on workload and project deadlines). 100% in office

Job Type: Full-time
Pay: $165,000.00 - $200,000.00 per year
Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply
Experience:

• Electrical estimating: 7 years (Required)